File cabinets are still important components of administrative offices. Though most companies are adopting digitalization processes, there are confidential documents that need to be stored in file cabinets. Unfortunately, the locks on most file cabinets are for control and not security. Because it could only take 25 – 30 seconds for someone to open a locked file cabinet!
Here are more reasons every organization should employ a better system to secure file cabinets.
The Health Insurance Portability and Accountability Act (HIPAA) is a major privacy law to maintain confidentiality in the medical profession. Other sectors in dire need of paper filing are Law, financial institutions, health care establishments, and schools.
No matter the sector, losing control of your confidential documents could result in expensive lawsuits. That is why you should go the extra mile to ensure your file cabinets are secured.
If you are a business owner or manager, this is how to go about getting the right file lock to fit your need.
The more sensitive information you handle as an organization, the higher your risk of being attacked by criminals. You should understand that the threat to information confidentiality is not always external because sometimes, your employees may be responsible for exposing the content of sensitive documents to unauthorized persons.
Whether you manage a small or large organization, file lock installation, maintenance, and replacement should always be included in your budget. It has become a normal practice for administrators and document controllers to neglect cabinet locks when they damage. Continued neglect will give everyone access to the cabinet and your confidential information will no longer be secured.
Maintenance or replacement of cabinet locks will be easier if included in your budget. And you should ensure the maintenance of cabinet locks at least once each year.
Since transactional files and documents are critical in the operation of any business, you need to ensure that they are always under your control. To achieve this, we recommend you adopt the annual file cabinet lock change. You can go for sturdy locks with structured pin systems like the Medeco cabinet locks. If you need more control of your office files, the Simplex 9621C29-26D-41 Cross-Throw lock will be a perfect fit. This lock can be described as semi-safe because it allows a single combination at a time.
For corporate organizations needing advanced cabinet locks, we recommend they install electronic file cabinet locks with access control. Products like the RCI cabinet lock can allow access to multiple users with access cards.
Irrespective of the type of cabinet in your office space, you need a locksmith for lock installation and replacement. Your cabinet locks will be reinforced to secure all types of documents against thieves pretending to be ‘friendly’ colleagues. Feel free to schedule an appointment with the experts at Top St. Louis Locksmith and experience the difference in service delivery.